Email · Personalization · Follow-Ups
The right message,
to every client, at exactly the right moment
CodimAI's email agent writes a personalized message for every contact, schedules a follow-up sequence that adapts to replies, and keeps your pipeline warm automatically.
In one line
Every lead in your pipeline deserves a personal message. Now they all get one without your team writing a single word.
// What it does
A complete email outreach system.
Personalization at contact level, automated sequences, campaign management, and full analytics all powered by agentic AI grounded in your CRM data.
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01
AI-personalized messages
Each email is written individually pulling the contact's name, company, industry, and past interactions from your CRM so every message reads like it was crafted just for them.
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02
Automated follow-up sequences
Set the rules once: follow up on day 3 with a different angle, again on day 7 with a softer touch. The agent writes each step uniquely and pauses the sequence the moment someone replies.
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03
Segment campaigns
Build a list from CRM filters deal stage, product interest, last activity and send a personalized campaign to every contact in that segment. No mail merge, no copy-paste.
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04
Smart send timing
The agent learns when each contact's inbox is most active and schedules delivery at the optimal time maximizing opens without you thinking about time zones.
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05
Open & reply analytics
Track opens, clicks, and replies per contact and per campaign. See which sequences convert and which need tuning, with insights surfaced automatically by the insights engine.
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06
CRM sync
Every email sent and reply received is logged back into your CRM automatically so sales has full context and no data entry. Pair with the recommendation agent to surface the right next action.
// Follow-up automation
Sequences that know when to stop.
Most deals need four to seven touches before they convert. The agent handles every one of them and stops the moment the contact responds, so you never come across as a machine.
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Day 0
Personalized first touch
The opening email is written from scratch for each contact referencing their company, their role, and the specific reason you're reaching out. No variables, no obvious merges.
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Day 3
Different angle, same voice
If no reply, the agent sends a follow-up that shifts the framing leading with a relevant insight, a case study, or a specific benefit without repeating the first email.
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Day 7
Low-friction re-engagement
The third touch is lighter a short, direct question that's easy to answer. It lowers the barrier to a reply and opens a conversation without pressure.
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Reply
Sequence stops instantly
The moment the contact replies, the sequence halts and the reply is routed to the right person with full context. The agent never chases someone who's already in a conversation.
// Campaign management
From segment to sent in minutes.
Define a target segment, review the generated copy, approve and go. The agent writes a unique message for every contact in the list and handles delivery, timing, and tracking end-to-end.
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Segment
CRM-driven targeting
Build your audience with simple CRM filters: industry, deal stage, last reply date, product purchased. No exports, no spreadsheets the agent reads your CRM directly.
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Copy
Reviewed before it sends
The agent drafts the campaign copy for your approval you see a representative sample, edit the tone or message if needed, and then authorize the send. Human judgement stays in the loop.
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Send
Personalized at contact level
Even within a campaign, each email is individually tailored the introduction, the specific benefit highlighted, and the call to action all adapt to that contact's context.
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Measure
Results by contact and segment
Opens, clicks, replies, and conversions are tracked at the individual level and rolled up into campaign-level insights, so you know exactly what's working and why.
// How it works
Grounded in your data, calibrated to your voice.
The agent doesn't improvise. It works from your real client data and follows the tone and messaging your brand has already established.
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Connect your CRM and email
We integrate with your CRM and email provider so the agent can read contact data and send from your real address not a third-party domain.
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Ground it in your voice
We feed the agent your existing sales emails, approved templates, and tone guidelines so every message reads like your team wrote it, not a tool.
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Define your sequences and go live
Set the timing rules, review a sample run, and activate. The agent handles every contact in your pipeline from that point forward, surfacing replies for your team to take over.
// Integrations
Works inside your existing stack.
The agent plugs into your current CRM, inbox, and helpdesk no new tools to learn, no data migration. Combine it with data analytics to see exactly which email sequences produce revenue.
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CRM
Contact data sync
Reads contact fields, deal stage, and interaction history in real time and writes every send and reply back automatically.
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Inbox
Gmail & Outlook
Sends from your real business address via Gmail or Outlook, so replies land in your existing inbox and deliverability stays high.
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Helpdesk
Ticket creation
Inbound replies that need support are routed to your helpdesk automatically, with the full email thread attached as context.
// FAQ
Common questions
What does the AI email agent do?
The CodimAI email agent writes personalized outreach and follow-up emails for each contact using their name, company, purchase history, and context from your CRM then schedules and sends them automatically. It handles the whole sequence: first touch, follow-ups, and re-engagement, all in your voice.
How does it personalize emails at scale?
It pulls contact data from your CRM name, company, past interactions, product interests and constructs a unique message for each recipient. Every email reads like it was written personally for that one person, not merged from a template.
Can it set up automated follow-up sequences?
Yes. You define the sequence logic for example, follow up on day 3 if no reply, then again on day 7 with a different angle and the agent handles the timing and writing automatically. It pauses the sequence the moment someone replies.
Can I run campaigns to a segment of clients?
Yes. Build a segment from CRM filters (industry, deal stage, last activity), approve the campaign copy, and the agent sends personalized messages to every contact in the segment with individual tailoring, not mass blast.
Does it integrate with Gmail, Outlook, or our CRM?
The agent integrates with common business email providers and CRM platforms. The free audit confirms compatibility with your specific stack and maps the data connections needed.
What are the open rate and conversion improvements?
Highly personalized emails consistently outperform bulk sends. Clients using the CodimAI email agent typically see open rates rise to 55–70% and reply rates of 25–40%, compared to 15–25% for generic campaigns.
Get Started
Stop sending the same email to every client
Start with a free audit we'll map your current outreach, identify where personalization would have the biggest lift, and show you what your sequences should look like.
Book your audit